Best NYC Business Travel Pointers: From Conference Rooms to Concierge

Visiting New York for a business meeting? For busy executives on the go, if you’re traveling to New York City on business, these tips can help plan your hectic schedule. From where to find satellite offices and conference room spaces with catering included to shared creative workspaces and concierge with all the connections, here’s how to plan your NYC meetings.

Have a Meeting in New York?

New York is a bustling city that many professionals use for their meetings. With the extensive travel available by bus, train, taxi, and Uber, the city hosts several events and hotels can accommodate guests and meeting attendees. When planning your New York meetings:

Talk to Hotel Concierge

Talk to your hotel’s concierge or inquire at the front desk. They usually have a designated room with laptops and printers. Most hotels even have a business person that can help with scheduling seminars and conferences. Book conference rooms in advance and ask about catering if you would like to serve light refreshments.

Rent a Satellite Office or Conference Room

A satellite office space can allow you to work uninterrupted and you can meet with clients. Check out PivotDesk, JaySuites, or LiquidSpace for flexible, private office space rentals. For conference rooms and training rooms, try NYC Seminar Center or Sage Work Space.

Check with Adjacent Hotels

Depending on where you’re staying, check with nearby hotels that offer large meeting room spaces. Whether you’re uptown, midtown, or downtown, hotels like the Marriott and Hilton are equipped with a Polycom, overhead projectors, and special equipment to help make meetings successful. With access to catering and nearby dining options, you’ll have everything you need.

Speak to Area Restaurants about Meetings

Another way to schedule a meeting is through a restaurant. For smaller settings, restaurants can accommodate your guests and some restaurants offer private meeting rooms.

Use a Shared Co-working Space for Impromptu Meetings

While anyone can sit in their hotel lobby for a Zoom call or video conference, it’s not private and your focus may drift. Instead, opt for an innovative co-working space or ask the hotel about meeting spaces. New York is bustling with shared spaces and hotel meeting rooms to tune out distractions.

Rent a Co-Working Space in Manhattan

Check with The Farm or WeWork West Broadway in Soho, The Productive in Midtown on the west side, Primary in the Financial District, NeueHouse in Flatiron, or Bat Haus which you can rent by the day. Network with temp agencies and startups that use the space and you might even find time for an impromptu gym workout or yoga class after your call or video conference.

business nyc

Credit: NYCStock / Shutterstock

Ask Your Hotel or an Adjacent Hotel About Meeting Spaces

Your hotel will have meeting spaces. For example, the Marriot Courtyard on Greenwich Street has a 320-square foot event space that seats 10. It’s adjacent to the Financial District and you can rent AV equipment.

Schedule A Little Downtime

Conventional wisdom dictates that you’re more productive when you go from one meeting to the next but allow for a little downtime. While New York is known as the city that never sleeps, that doesn’t mean you shouldn’t either.

Spend a Little Time Exploring New York City

Stay over an extra day so you can catch a Broadway show or visit a museum. Visit Central Park or if you’re staying in midtown Manhattan, shop along Fifth Avenue or head down to Soho. Not only will the refreshing time away from your computer get your creative juices flowing, but you’ll feel more energized.

If you’re visiting New York, with so many ways to plan your meetings in New York City, you’ll be more productive. For the best things to do in New York next month, use Gosur travel maps for convenient smartphone access and maps of The Big Apple.

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